The Club Constitution was aproved at our Inaugural General Meeting on 11th November 2015. It may be downloaded by clicking the pdf link.
Rules/Constitution of Marford & Gresford Velo Club
1 The club will be called: Marford & Gresford Velo Club
2 The Purposes of the Club
a) The purposes of the Club are to promote the amateur sport of cycling in Marford, Gresford and surrounding areas and promote community participation in the same area.
3 Permitted means of advancing the purposes
a) The Committee has the power to:
b) Acquire and provide, grounds, coaching, training, transport, medical and related facilities
c) Take out any insurance for club, members, guests and third parties
d) Raise funds by appeals, subscriptions, loans and charges
e) Borrow money and give security for the same, and open bank accounts
f) Buy, lease or licence property and sell, let or otherwise dispose of the same
g) Make grants and loans for the benefit of the club and its members
h) Set aside or apply funds for special purposes or as reserves, e.g. upfront cost of a sportive.
i) Deposit or invest funds in any lawful manner
j) Co-operate with or affiliate to firstly any bodies regulating or organising the Sport and secondly any club or body involved with it and thirdly with government and related agencies
k) Do all other things reasonably necessary to advance the purposes.
NONE of the above powers may be used other than to advance the purposes consistently with the Rules below and the general law.
a) Membership of the Club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.
b) Members shall abide by the road rules and etiquette as set out by the committee and issued on receipt of membership.
c) The Club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or sport into disrepute. Appeal against refusal or removal may be made to an appointed panel consisting of club members.
5 All General Meetings
a) All paid members may attend, contribute and vote at all general meetings of the Club in person, others may attend as observers.
b) Such meetings need 21 clear days’ written notice to members.
c) The quorum for all general meetings is 25% of the membership
d) The Chair or (in his or her absence) another member chosen at the meeting shall preside.
e) Except as otherwise provided in these Rules, every resolution shall be decided by a simple majority of the votes cast on a show of hands.
f) Formalities in connection with General Meetings (such as how to put down resolutions) shall be decided by the Committee and publicised to Club members.
6 Annual General Meetings (AGM)
a) The Club will hold an AGM once in every calendar year and not more than 15 months after the last AGM. At every AGM:
b) The Members will elect a Committee including a Chair, Treasurer and Secretary to serve until the next AGM;
c) The Treasurer will produce accounts of the Club for the latest financial year audited as the Committee shall decide;
d) The Committee will present a report on the Club's activities since the previous AGM;
e) The Members will discuss and vote on any resolution (whether about policy or to change the Rules) and deal with any other business put to the meeting.
7 Extraordinary General Meetings (EGM)
a) An EGM shall be called by the Secretary within 14 days of a request to that effect from the Committee or on the written request of not less than 15% of the membership and signed by them. Such an EGM shall be held on not less than 14 or more than 21 days’ notice at a place decided upon by the Committee or in default by the Chair.
8 The Committee
a) Subject to these Rules the Committee shall have responsibility for the management of the Club, its funds, property and affairs.
Property etc –
a) The property and funds of the Club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules.
b) The Club may provide sporting and related social facilities, coaching, courses, insurance cover, medical treatment, post event refreshments and other ordinary benefits
c) The Club may also in connection with the sports purposes of the Club:
i. Sell and supply food, drink and related sports clothing and equipment;
ii. Indemnify the Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).
d) The Committee will have due regard to the law on disability discrimination and child protection and vulnerable adults
Composition etc -
a) The Committee shall consist of at least five and not more than 14 members (including Officers).
b) The Committee members may co-opt club members (up to the maximum permitted number) to serve until the end of the next AGM.
c) Any Committee member may be re-elected or re-co-opted without limit.
d) A Committee member ceases to be such if he or she ceases to be a member of the Club, resigns by written notice, or is removed by the Committee for good cause after the Member concerned has been given the chance of putting his/her case to the Committee with an appeal to the Club members, or is removed by club members at a general meeting. The Committee shall fairly decide time limits and formalities for these steps.
e) A Club member may become a committee member in their 2nd full year of membership.
f) Members must be nominated and seconded for committee by members in their 2nd full.
D Committee meetings -
a) Whenever a Committee member has a personal interest in a matter to be discussed, he/she must declare it, withdraw from that part of the meeting (unless asked to stay), not be counted in the quorum for that agenda item and withdraw during the vote and have no vote on the matter concerned.
The Committee may decide its own way of operating. Unless it otherwise resolves, the following rules apply:
a) At least 4 members must be present for the meeting to be valid;
b) Committee meetings shall be held face to face;
c) The Chair, or whoever else those present choose shall chair meetings;
d) Decisions shall be by simple majority of those voting;
e) A resolution in writing signed by every Committee member shall be valid without a meeting;
f) The chair of the meeting shall not have a casting vote.
E Delegation etc -
a) The Committee may delegate any of their functions to sub-committees but must specify the scope of its activity and powers; the extent to which it can commit the funds of the Club; its membership; its duty to report back to the Committee. The Committee may wind up any sub-committee at any time or to change its mandate and operating terms.
F Disclosure -
a) Annual club reports and statements of account must be made available for inspection by any member and all club records may be inspected by any Committee member.
a) These Rules may be amended at a general meeting by two-thirds of the votes cast but not (if relevant) so as to jeopardise the Club’s status and not in any event to alter its purposes unless winding up provisions.
10 Winding up the Club
a) The members may vote to wind up the Club if not less than three quarters of those present and voting support that proposal at a properly convened general meeting.
b) The Committee will then be responsible for the orderly winding up of the Club’s affairs.
c) After settling all liabilities of the Club, the Committee shall dispose of the net assets remaining to one or more of the following:
i. To another Club with similar sports purposes which is a charity and/or
ii. To another Club with similar sports purposes which is a registered CASC and/or
iii. To the Club’s national governing body for use by them for related community sports.
Constitution adopted at a meeting held at: